Protections & Complaints

Client Money Protection

Your money is protected through the RICS client money protection scheme and will be held in a designated client account (for exclusions and limits see www.rics.org/clientmoneyprotectionscheme).

Your money is held in accordance with the RICS client money protection scheme rules

A copy of our RICS Client Money Protection Scheme certificate can be downloaded from here

A copy of our client money handling procedure can be downloaded from here

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Complaints Procedure - Consumer Clients  

We are committed to providing a professional service to all our clients and customers.  When something goes wrong, we need you to tell us about it.  This will help us to improve our standards.

We will where appropriate, make reasonable adjustments for consumers who might be disadvantaged because of factors such as their age, infirmity, disability, lack of knowledge, lack of linguistic or numeracy ability, economic circumstances, bereavement or do not speak English as a first language.

If you have a complaint, please put it in writing, including as much detail as possible. We will then respond in line with the timeframes set out below (if you feel we have not sought to address your complaints within eight weeks, you may be able to refer your complaint to the Property Ombudsman to consider without our final viewpoint on the matter).

What will happen next?

• We will send you written acknowledgment of the receipt of your complaint within 3 working days of receiving it, enclosing a copy of this procedure.
• We will then investigate your complaint. This will normally be dealt with by the office manager who will review your file and speak to the member of staff who dealt with you. A formal written outcome of our investigation will be sent to you within 15 working days of receipt of the original complaint.
• If, at this stage, you are still not satisfied, you should contact us again and we will arrange for a separate review to take place by a senior member of staff.
• We will write to you within 15 working days of receiving your request for a review, confirming our final viewpoint on the matter.
• If you are still not satisfied with our final viewpoint (or more than 8 weeks has elapsed since the complaint was first made) you can request an independent review from The Property Ombudsman without charge.

The Property Ombudsman

33 The Clarendon Centre

Salisbury Business Park

Dairy Meadow Lane

Salisbury

SP1 2TJ

admin@tpos.co.uk

01722 333 306

www.tpos.co.uk

www.tpos.co.uk/consumers/make-a-complaint

Please note the following:

You will need to submit your complaint to The Property Ombudsman within 12 months from the date of our final viewpoint, including any evidence to support your case.

The Property Ombudsman requires that all complaints are addressed through this in-house complaint procedure, before being submitted for an independent review.

 

Complaints Procedure - Business Clients

As a Regulated RICS firm, we have in place a dispute resolution service available for complaints relating to other services.  This service is provided by RICS Dispute Resolution Service.

A copy of our in-house Business to Business Clients complaints handling procedure can be downloaded from here.